We are seeking a proactive and detail-oriented Executive Assistant contractor to support senior leadership across multiple locations. This is a remote position with responsibilities for calendar management, expense reporting, document upkeep, and booking travel. The role will require a high level of organization, professionalism, and the ability to work independently and manage multiple priorities in a fast-paced environment. Work Environment: Remote – must be LA based – will be working EST & PST – May need to go into the office on occasion Hours: 7:30 AM – 4:30 PM (with 30-minute to 1-hour lunch break) Key Responsibilities: Manage calendars and expenses for 4 executives – 1 in LA (PST), 3 in NY (EST) Schedule meetings and manage executive calendars Process expense reports and assist with other financial tracking for executives Order office supplies and coordinate office services as needed Organize and maintain department files, including calendars, distribution lists, and entertainment information databases Assist in the creation and preparation of creative decks and presentations Collaborate with the team to brainstorm and propose celebrity talent for upcoming projects and events across Music & Entertainment Track important documents related to tentpoles and series, including deal memos, nominee invitations, talent trackers, etc. Basic Qualifications: Bachelor’s Degree or equivalent work experience 1-2 years of experience as an executive assistant 1-2 years of experience in television/media industry or similar roles Strong organizational skills and attention to detail Ability to handle confidential and sensitive information with discretion Strong communication skills, both written and verbal Ability to multitask and manage time effectively in a fast-paced environment Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace Entertainment experience is preferred Expected Overtime: potentially 1-2 hours a week #J-18808-Ljbffr Techlifecolumbus
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