Job Description

++This is a contract position ++

Job Summary

We are seeking a dedicated and experienced Administrative Assistant to provide essential support within our corporate office environment. The ideal candidate will possess strong organizational skills and a proactive attitude, ensuring smooth operations and effective communication across various tasks. This role is crucial in maintaining an efficient workflow and assisting with day-to-day administrative duties.

Responsibilities

• Provide executive administrative support to senior management and team including managing calendars , travel , and expense reports

• Manage purchase orders and vendor contracts including preparation, submission, and reconciliation

• Preparing, submitting, tracking, and reconciling documentation for health care provider engagements

• Professionally answer e-communications and live calls and direct inquiries to the appropriate personnel

• Capture and track follow-up action items and manage e-document repositories for accurate record-keeping

• Lead basic reporting and task/project coordination

• Collaborate with team members to streamline office management processes and improve efficiency

• Assist with onsite and offsite event planning , coordinating logistics, managing invitations, and supporting live events including greeting visitors

Education & Experience

• Bachelor’s degree in science, finance, business, marketing, communications, or related field or equivalent and relevant formal academic / vocational qualifications

• Previous experience in a dynamic office setting is preferred, particularly in roles involving organizational tasks and administrative support with executives

• Excels in finding solutions with ability to organize, plan, and prioritize work in a fast-paced and collaborative hybrid work environment

• Process-oriented approach with experience meeting tight deadlines with a quality product and on budget

• Excellent verbal and written communication skills for effective interaction with internal team and external partners

• Strong technology skills , including Microsoft Outlook, Teams, SharePoint, Word, PowerPoint, and Excel

• Experience with project management and event planning preferred

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity

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