Site Administrative Assistant Job at Confidential, Tarboro, NC

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  • Confidential
  • Tarboro, NC

Job Description

MANAGE DAILY OFFICE OPERATIONS FOR THE CONSTRUCTION SITE OFFICE

  • Assist purchasing – internet research, pricing, placing orders any additional information
  • Assist superintendents when requested to call vendors to service the site (fuel, waste removal, septic, etc.)
  • Various word processing, spreadsheet work, form creation for superintendents or managers
  • Enter truck deliveries for materials into spreadsheet, maintain file copy and send original to corporate office
  • Keep Supervisors informed of any personnel issues
  • Assist superintendents with processing of expense reports
  • Set-up and closeout of temporary field office. Initiate or terminate services-electricity, water, internet, waste removal, septic, etc
  • Coordinate all correspondence and paperwork between corporate HR and site
  • Greet visitors, manage until appropriate person is available (Vendors, customers, adjacent property owners, inspectors, etc – Main job to keep contained, limit access, be hospitable and keep ears open.
  • Random checks on the security guards and tool attendant
  • Run errands, pick up checks, make copies of keys, pick up supplies
  • Make and receive telephone calls
  • Order office supplies through corporate office manager
  • Make sure construction office is clean and maintained

MANAGE THE HIRING PROCESS

  • Take applications, review, brief conversation with the applicant, ID any problems/flags (someone reeking of alcohol, poor hygiene, inappropriate attire, evasive answers, etc)
  • Pre-screen applicants for electricians and operators before sending to foreman
  • Interview applications to hire for general laborers and tool rooms
  • Administer drug testing
  • Review new hire paperwork for completeness and return to corporate HR for processing
  • Distribute applicable uniform apparel to new employees
  • Distribute Benefit Packages to eligible employees in a timely manner – reviewing for completeness and return to corporate HR for processing
  • Assist supervisors with 90-day review forms
  • Assist supervisors with Disciplinary Action form for supervisors ensuring supervisor and employee signatures are completed prior to returning to corporate HR
  • Assist supervisors when requested to Fill out Termination checklist for discharged employees

MANAGE PAYROLL PROCESS/TIME KEEPING

  • Supervise and monitor the clock in and clock out process on the iPads – Assist workers in/out
  • Pick up sin in/sign out sheets from the previous day
  • Notify superintendent if there is a time/attendance issue
  • Distribute paychecks - Help employees with questions about their hours and explain their paychecks
  • Alert supervisors when employees are close to 40
  • Review Exaktime reports for payroll for attendance issues or incomplete information
  • Tuesday through Friday review the Worktime/Off-Clock Summary for exceptions and/or corrections – review for all employees -return to Corporate Payroll in a timely manner
  • Monday review the Worktime/Off-Clock Summary, return any exceptions to Corporate Payroll
  • Review Employee Touch Detail and Executive Summary Report for accuracy and exceptions approving time for previous week- if correct have employees and superintendent sign off on Executive Summary Report and return to Corporate Payroll (Email verification of time is not preferred but will be accepted.)

SAFETY/ENVIRONMENTAL

In the absence of an on-site Safety Officer you may be required to do the following:

  • Distribute Personal Protective Equipment to new employees
  • Review MSDS file and update as new materials come in
  • Provide supervisors with safety topics for weekly meeting
  • Basic first aid. Heat awareness/prevention (Easy band aid stuff - notify Site Superintendent if it looks like anything beyond a splinter or band aid.)

RESPONSIBILITIES:

  • Must display a positive attitude dedicated towards achieving results for the company as well as providing quality service and accuracy.
  • Must maintain a clean and professional appearance and attitude at ALL times while at work, while representing or traveling for the company.
  • Responsible for daily upkeep of your work area
  • Must be flexible with work hours and be able to work overtime as needed
  • Minimal travel to our other offices may be required on occasion

Job Tags

Temporary work, Flexible hours,

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