Job Description

Job Description

Job Description

Our client in the healthcare industry is hiring a Quality Improvement Administrative Assistant. This role plays a critical part in the administration and oversight of quality initiatives within the Department of Obstetrics, Gynecology & Newborn Care. The position involves managing administrative tasks, tracking projects, coordinating reports, and assisting with meetings and training programs. The ideal candidate has strong organizational skills and experience in a healthcare or academic setting.

Position Details:

• Location: Ottawa, ON (Hybrid – 1-2 days in-office per week)
• Pay Rate: $27.82/h - $33.61/h
• Schedule: Full-time, Monday to Friday
• Work type: Permanent

Key Responsibilities:

• Quality Program Support: Provide administrative assistance for quality improvement initiatives, ensuring projects are well-organized, deadlines are met, and key stakeholders are informed of progress.
• Project Tracking & Compliance: Monitor ongoing quality projects, maintain records of progress, and assist in ensuring compliance with performance metrics and reporting standards.
• Annual Quality Reporting: Assist in preparing and submitting key reports related to quality improvement, collaborating with department leads to gather and analyze data.
• Administrative Support for Leadership: Manage scheduling, coordinate meetings, and provide organizational support for leadership, including preparing presentations and documentation.
• Committee & Meeting Coordination: Organize and facilitate meetings for quality teams, draft agendas, record minutes, and follow up on action items.
• Quality Oversight Committee Management: Assist in reviewing and processing quality project submissions, ensuring smooth communication between project leads and clinical teams.
• Documentation & Records Management: Maintain accurate records, reports, and standard operating procedures, ensuring easy access to essential documents through SharePoint.
• Workshop & Training Coordination: Organize logistics for team training programs, including scheduling, registration, venue coordination, and ensuring program requirements are met.
• Department Communication: Oversee department-wide communications, keeping teams updated on policies, initiatives, and procedural changes while managing internal collaboration platforms.

Qualifications:

Education & Experience:

• 3-5 years of administrative experience, preferably in healthcare or an academic setting
• Post-secondary education in Administration, Business, or a related field (or equivalent experience)

Skills & Competencies:

• Excellent communication and organizational skills
• Strong analytical and problem-solving abilities
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Ability to manage multiple projects and deadlines simultaneously

Preferred Qualifications:

• Familiarity with hospital policies and procedures

Benefits:

• 13% in lieu of benefits
• 12 sick days per year
• 15 vacation days annually
• Compressed work week
• Annual performance review with opportunities for salary progression based on merit

Company Description

Altis Recruitment represents the nation’s top talent for contract, temporary and permanent work within the areas of: Finance and accounting, construction and property management, administration, IT and senior-specialized roles. Each year, we partner with over 3,500 client employers and create over 8,500 placements for candidates within the private sector, all levels of government, crown corporations as well as non-profit organizations.

Company Description

Altis Recruitment represents the nation’s top talent for contract, temporary and permanent work within the areas of: Finance and accounting, construction and property management, administration, IT and senior-specialized roles. Each year, we partner with over 3,500 client employers and create over 8,500 placements for candidates within the private sector, all levels of government, crown corporations as well as non-profit organizations.

Job Tags

Permanent employment, Full time, Contract work, Temporary work, 2 days per week, 1 day per week, Monday to Friday,

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